Last updated on May 8th, 2023 at 03:37 am
Looking for the accurate answer to understand what is job analysis? Well, AAMcourses tries to simplify things to make it easier to users. Job analysis is one of the functions performed by the human resources department.
Whenever a spot opens up or is created in an organization, the human resources department has to study the nature of that specific job position. The HR department analyses the role of the position in the organization. They analyze how the job will contribute to the business and what tasks they have to perform.
Knowing about the job can be helpful for other HR purposes as well. It can be beneficial to determine what training and development methods have to be utilized. It gives the job holder a unique identity in the organization.
Now, let’s study what is job analysis –
What is Job Analysis?
What is Job Analysis? Job analysis can be defined as the process of gathering information about a job position to make its job description.
Job analysis is the process of procuring data about a job position and evaluating its nature and responsibilities. It is the process of studying the role of a job position, its obligations, and what work is to be done by someone in the position. It is a process in which HR evaluates the required qualifications, skills, and abilities for the job position.
Job analysis is used in the process of making job descriptions. Job analysis helps to understand the requirement for the role, which will then be included in the job description. This helps to attract people with the right skills to the organization. This helps to collect a pool of ideal candidates to select from.
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One of the most asked question is what is job analysis with an example. So, here it is.
Examples of Job analysis data.
- For quality recruitment
- For better and more effective training and development programs
- To evaluate compensation factors
- For performance evaluation
- Workforce planning
Methods of Job Analysis
Now that we know what is job analysis, let’s see the methods to perform a job analysis. There are four methods used to collect and analyze a job’s role.
Questionnaire
A questionnaire is a research tool that consists of a set of questions. These questions are targeted to answer the research questions.
HR uses this research tool to gather information about the job. They make questionnaires and circulate them in the office to collect everyone’s responses. Based on the response, HR outlines the job requirements, which are further used for job descriptions and specifications.
Generally, there are two types of questionnaires used to collect data. They are Open-ended questionnaires and closed-ended questionnaires. Open-ended questionnaires are open for all kinds of answers. In contrast, the closed-ended questionnaire has a specific set of answers the candidate has to choose from.
Interview
When this question is raised – What is job analysis method? An interview is one of the most popular methods that comes to mind.
In an interview, the HR or supervisor questions the employee face to face. The HR member or supervisor comes prepared with questions that they have to ask. These questions are made in a way that provides meaningful information about the job.
Observation
One of the most obvious answers to “What is job analysis method?” It is the observational method.
In this method, the HR member or the supervisor observes the performance of employees. Supervisors observe and study what tasks the employee carries on, where they report, who are their seniors and juniors and so on. The observation method can give the best results in the case of day-to-day operational tasks.
CIT – Critical Incident Technique
CIT is based on observation. In this method, the HR team records the lows and high performance of the job.
For this process, employees are questioned about what they believe could have affected the outcome according to them. If the outcome was below the mark, why? The outcome was excellent. Why? The answers from the employees are analyzed, and then the data is further used for job analysis.
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FAQs
What is the meaning of job analysis?
Job analysis can be defined as the process of gathering information about a job position to make its job description. Job analysis is the process of procuring data about a job position and evaluating its nature and responsibilities.
What are the methods of job analysis?
Questionnaires
Interviews
Observation
CIT – Critical Incident Technique
These are five effective methods of job analysis
What are the advantages of job analysis?
i. Job analysis helps in better recruitment and selection process.
Ii. Job analysis helps to measure job performance.
Iii. It helps to make a more quality and effective workforce.
Closing Statement
What is Job Analysis? Job analysis is an HR function that helps them establish the requirements for a particular job. For every organization, it is important to know what task is to be given to whom. If you give a market research task to an accountant, it will fail epically. Job analysis is used to ensure that every job is done with maximum efficiency.
Job analysis helps identify the skills required for a job, making it easier for the employer to recruit. The employer has to study the job analysis data, and they will know what skills and qualifications would work best for this position.
I hope this article about “What is Job Analysis?” is informative. If you have any doubts or suggestions, comment in the box.